Purchasing Request

Please use the following form for Finance/Procurement held credit card requests.

*To be completed prior to engaging vendors for goods and services.

What is "Funding Source"? Click here for the definition.
Ready to fill out the form? To start, please click the arrow in the field below to select your Funding Source.
Funding Source * Required
*Please note the following: The selection of Tax Levy includes Department Budgets, ACE, and TLC Funds. Additionally, the selection of Non-Tax Levy applies to McGraw, Student Clubs, GSA, and School NTL Funds.
*Members of the faculty must provide written approval from the Associate Dean.
Approval of Associate Dean
Max. file size: 5 MB.
*Only faculty must provide written approval. Please upload your confirmation from the Associate Dean. This does N/A to administrative staff.
Select the item that applies to you:
- The McGraw Center
- Student Club (*if selected, enter club name below)
- GSA
- School NTL Funds
Enter student club name here:

*For all other users, please skip.
*If you select clubs or GSA, a written approval must be uploaded from the club leader and GSA treasurer. *If you select School NTL Funds, a written approval from the Dean or Assistant Dean of Finance and Administration must be provided.
Attention Clubs and GSA:
Max. file size: 5 MB.
*Please provide approval from the club leader and GSA treasurer.
Approval for NTL:
Max. file size: 5 MB.
*Please provide approval from the Dean or Assistant Dean of Finance and Administration.
*Requires the approval of the Dean or Assistant Dean Of Administration and Finance. Please upload approval.
Approval for Unrestricted Foundation Funds:
Max. file size: 5 MB.
*Please provide approval from the Dean or Assistant Dean of Finance and Administration.
Please indicate the Department or ACE * Required
Please indicate the Center, Club, GSA, or School NTL Fund. (School NTL Fund Requires Dean Or Assistant Dean Of Administration and Finance Approval) * Required
Requestor First Name * Required
Requestor Last Name * Required
Requestor Email * Required
Requestor Department/Program/Center * Required
Vendor
Company Name * Required
Address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Please indicate apartment number on Address Line 2, if applicable
Vendor Phone Number
Vendor Contact
Vendor Email
Product Link/URL

Link to product on website if applicable.
Description * Required
Description of the item(s) and services to be purchased. Also, include quantity, renewal period, dates of services, rate per hour/day, travel expenses if applicable. For training, attach a list of employees and training dates.
Price
$
Indicate: Preferred Delivery Date(s) (N/A if non-applicable) * Required

Date(s) you would like the items to be delivered. All deliveries must be coordinated with the Campus Services Office.
Service Date(s) (N/A if non-applicable) * Required

Date(s) service(s) will be performed.
Quote * Required
Max. file size: 5 MB.
Attach a current and unexpired vendor quote. Quote must be addressed to Craig Newmark Graduate School of Journalism. If this is for services by an individual, and there is no quote, upload a sheet with the breakdown of the cost for the service(s). You can also upload a sheet with the vendor link to the product or service.
Justification Letter * Required
Max. file size: 5 MB.
Use the appropriate template below to prepare your justification.

General Justification Letter/Business Purpose Template

Single-Sole Source Justification Letter
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