Software Request Form

This is intended to be used solely by J-School staff and faculty members for new (paid and free) software. Emailed requests will be directed to use the form.

Learn more about the purchasing process and policies.

After completion of this Software Request form, your designated supervisor will receive an email notification for further approval.

Contact Information
First Name * Required
Last Name * Required
Email * Required
Department/Division * Required
Funding Source * Required
Please provide the name of the fund * Required
Will this software be used in class?
If yes, provide the course number
Supervisor Name * Required
Software Information
Software Name * Required
Company Contact Name
Company Contact Email
Website - enter a valid website URL for example https://www.google.com * Required
Please specify what system or tool:
What is the projected start date to begin using this software? * Required
Upload New Invoice or Pricing from Vendor Website
Max. file size: 5 MB.
Upload Justification Letter * Required
Max. file size: 5 MB.
Sample Justification Letters:
General Justification Letter Sample - use for software sold by multiple vendors
Single Source Justification Letter Sample - use for software sold by only one vendor
Upload IT Security Review Questionnaire * Required
Max. file size: 5 MB.
The IT Security Review Questionnaire is to confirm if the IT software or product will collect Personally identifiable information (PII) or any data that could potentially identify a specific individual
Is this software web-hosted?
Will the software require multiple users at the J-School to log in?
Will the software store the following non-public university information:
- Personally Identifiable Information
- Educational records and/or other information subject to FERPA regulations
- Information regarding an individual’s mental or physical condition and/or history of health services use and/or other information subject to HIPAA regulations
- Financial information, including credit card and bank information, budgeting, salary and financial aid information
- Human Resources information
- Research information
- Other data the project sponsor considers sensitive, private, confidential or non-public
Upload Information Security Review Questionnaire Form * Required
Max. file size: 5 MB.
Download the survey here.
Enter your computer’s CUNY Tag No.
License Name Type (e.g.: Basic, Pro, Enterprise) * Required
Number of licenses needed

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