SOJ Honorarium Policy

Each class each semester will get $450 to provide for guest speaker honorarium (it’s the same amount for a class even if there are multiple instructors for a class and regardless of the number of credits). Funds don’t roll over; they will be allocated anew each semester.

Please complete the honorarium request form below for each guest. This form won’t be for approval, but only for keeping track of who is coming to campus and the amount spent.

Additionally, you will need to share this paragraph and one of the following sets of forms, as well as the note below, with each speaker. Guests can’t be paid until they submit these forms by or before the deadline: Fall Semester Deadline: December 31st and Spring Semester Deadline May 31st.  If your guest has completed and submitted these forms, and provided required documents as indicated in the note below, within the last 12 months, and there has been no change in their bank information or resident status, then they do not have to complete and resubmit the forms below.

For U.S. residents:

• IRS Tax Form W9
• Domestic Bank Account – ACH Form

For international guest speakers:

• IRS Tax Form W8
• International Bank – Wire Form

Note: All documentation must be in the speaker’s legal name. We cannot pay the speaker’s business, including LLCs. Bank documentation must be submitted along with one of the following: voided check, redacted bank statement, or letter from the bank that includes the name on the account, account number, and routing number.

Guests must upload all documents to our secure link and not via email. Documents should be uploaded to the secure link in the following naming convention (Last Name_File Type – File Naming Example: Smith_ACH or Brown_Voidcheck). Failure to upload the requested documentation to the secure link in the requested naming convention may cause a delay in the processing of payment.

For guests who have been in the last two years or are CUNY/State/City employees, Finance will reach out separately.