All Newmark J-School departments and officially recognized faculty, staff, and student groups conducting programs consistent with the Newmark J-School mission and objectives can host an event on campus. Events are gatherings–other than academic classes–that are held on campus.

1. Obtain Approval

• Submit your event for approval. Your submission should include a suggested title and description, proposed speakers, and indicate whether the event is open to the public.
• Faculty: Submit your event to the Associate Dean for approval. Contact .
• Students: Submit your event to the Office of Student Affairs. Contact .
• Staff: Submit your event to the Office of Communication & Events for approval. Contact .

2. Fill out the event request form

• Select a location for your event by filling out the Event Request and Room Reservation form. Curious about availability? Review the Campus Calendar (sign-in required).
• If you are interested in promoting your event on campus digital signage, social media, email listservs, and the school’s events calendar, please note that in the room reservation form.
• Not sure if you want to promote your event? Contact .
• Event organizers must submit requests for an event a minimum of 14 calendar days prior to the proposed event date. Each semester our events fill up quickly–book early! Events larger than 49 people may require more time.

3. Catering (if needed)

• Determine your budget–including funding source (e.g., Tax Levy, Non-Tax Levy, or Foundation-based funding).
• If you are using Tax Levy funds, determine menu and cost under CUNY’s maximum per person costs only determined by CUNY’s On-Site Meeting Meals and Refreshments Guidelines. Note that alcohol cannot be purchased with Tax-Levy funds
• Student catering orders can only be placed by the Office of Student Affairs.
• Prepare proper documentation for the Catering Request, included in the Catering Checklist and FAQs Catering Requests & Other Business Meals
• Fill in the Catering Request form at least 2 weeks prior to your event.
• Still have questions? Reach out to .

4: Be mindful of additional deadlines. The events team will work closely with you to submit and finalize:

• Catering requests at least 2 week prior to event
• Facilities requests 1 week prior to event
• AV requests and assets 48 hours prior to event
• Guest lists 48 hours prior to event