All Newmark J-School departments and officially recognized faculty, staff, and student groups conducting programs consistent with the Newmark J-School mission and objectives can host an event on campus. Events are gatherings–other than academic classes–that are held on campus.

1. Obtain Approval

• Submit your event for approval. Your submission should include a suggested title and description, proposed speakers, and indicate whether the event is open to the public.
• Faculty: Submit your event to the Associate Dean for approval. Contact .
• Students: Submit your event to the Office of Student Affairs. Contact .
• Staff: Submit your event to the Office of Communication & Events for approval. Contact .

2. Fill out the event request form

• Select a location for your event by filling out the Event Request and Room Reservation form. Curious about availability? Review the Campus Calendar (sign-in required).
• If you are interested in promoting your event on campus digital signage, social media, email listservs, and the school’s events calendar, please note that in the room reservation form.
• Not sure if you want to promote your event? Contact .
• Event organizers must submit requests for an event a minimum of 14 calendar days prior to the proposed event date. Each semester our events fill up quickly–book early! Events larger than 49 people may require more time.

3. Catering (if needed)

• Departments are responsible for coordinating and purchasing their own catering. Start by obtaining approval from your department head or center director.
• Before ordering, identify the funding source, confirm that funds are available, and gather the required documentation, including a full event agenda, numbered guest list, and approval letter explaining the business purpose.
• Purchasing rules vary by funding source. Tax Levy orders must use an approved vendor, have an active CUNYBuy Purchase Order, and stay within CUNY’s per-person spending limits; other funds may follow different processes.
• Review the full catering process and requirements here.

4: Be mindful of additional deadlines. The events team will work closely with you to submit and finalize:

• Catering requests at least 2 week prior to event
• Facilities requests 1 week prior to event
• AV requests and assets 48 hours prior to event
• Guest lists 48 hours prior to event